Venue:- 2/62a Camp Street
Date:- Tuesday, 25th May, 2021\
Welcome: – President, Jasmine Pipe welcomed everyone present and meeting opened at 11.23a.m.
Present: – Ann Pipe, Sandra Frame, Jasmine Pipe and Naomi Steinhardt
Apologies; – Marie Cotter, Heather Buckley
Minutes of Previous Meeting:- The Minutes of the Previous meeting were read and adopted. Mov. Naomi Steinhardt and Sec. Ann Pipe. Carried.
Business Arising;-
- Mov. Sandra Frame, Sec. Jasmine Pipe, That two more Microfilms, 1 Long and 1 Short one be ordered, bringing our Library of Microfilms to 24/12/2003. CARRIED.
- Next Movie;- To be held on Saturday, 12th June at 7.45p.m. For 8.00pm. start – Let him Go”.
Correspondence:-
- Inwards;- IGA A/C $91.06
Gosford Micrographs and Scanning a/c –$715.55
Outwards: – Nil
Treasurer’s Report”
Opening Balance as at 21st April, 2021 $2,153.70
Inward: – 1st May, 2021 Bank Interest 0.01
14th May, 2021 Deposit 118.45
Total $118.46
Expenses:- 10th May, 2021-2 Microfilms of Grenfell Record $715.55
10th May, 2021- Withdrawal Exp. 4.00
14th May, 2021- IGA A/c 91.06
Total $810.61
(Last two items not on statement)
Closing Balance as at 14th May, 2021 $1,552.61
May Cinema Takings; – May Recycling $1.60
Donations 30.30
Candy Bar 44.80
TOTAL $76.70
Cinema Takings Deposited $41.75
MOV. Jasmine Pipe, Sec. Naomi Steinhardt, That the Treasurer’s Report recorded as correct. Carried.
General Business:-
- Candy Bar_ Mov, Naomi Steinhardt, Sec. Ann Pipe, That Sandra Frame be given permission to source items for Candy Bar at a reduced price when applicable. CARRIED
Meeting closed at 12.10pm with a cuppa enjoyed afterwards.
Next meeting to be held at 2/62a Camp Street, on Tuesday, 28TH June, 2021 at 11.15am.
Tuesday 23rd March, 2021.
Welcome:- President Jasmine Pipe welcomed everyone present and opened the meeting at 11.10a.m.
Present;- Jasmine Pipe, Ann Pipe, Heather Buckley, Marie Cotter, Sandra Frame and Naomi Steinhardt.
Apologies:- Geoff Earl
Minutes;- The minutes of the Previous Meeting were read and adopted. Mov. Jasmine Pipe, Sec. Sandra Frame.
Business Arising from the Minutes:-
- Candy Bar. Sandra will check with Erica about purchasing and refilling the Candy Bar. Also,the purchase of bottles of Water will be checked.
- Fundraising:- Morning Tea with talk about FOGL – suggested Date during Library Week, Friday, 21st May , 10.30- 12Noon. This will be discussed at the April meeting when we have more information. It was thought that Thursday, May, 20th was unsuitable.
- Need to recruit more member for FOGL.
- Baby books for Erica for Baby Bundles to be paid by cash.
Correspondence:-
Inwards:
- IGA amount cheque written from CWCU account $95.25
- Baby Books to Erica $24.
Treasurer’s Report:-
Opening Balance CWCU as at 19 Feb. ’21. $1,446.33
February Interest 0.28
Closing Balance as at 19 March, ’21 $1,446.61
As cheque for $95.25 is unpresented.
Opening Balance Bendigo Bank 10th March, $5.00
Inward:- Donations from Movies $77.45
Street Stall $715.30
Closing Balance:- $797.75
Saturday 13 March Cinema Takings:-
Donations: $77.45
Candy Bar: $13.00
Mov.Naomi Steinhardt, Sec. Jasmine Pipe that the Treasurer’s Report be ratified. Carried.
General Business:
- Sponsor Prize Packs for Children’s LibraryColouring-in Competion for Anzac Day.
Mov. Ann Pipe, Sec. Heather Buckley That FOGL donate $50 towards the Prizes.
Carried.
Next Meeting ;- Tuesday 27th April, ’21 at Jasmine Pipe’s home at 11.a.m. Meeting closed at 12.20p.m.
Tuesday, 24th November, 2020.
Welcome:- President Jasmine Pipe opened the meeting at 7.00pm and welcomed everyone present at this Extraordinary meeting.
Present:- Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Ann Pipe, Marie Cotter, Heather Buckley and Erica Kearnes (Librarian) as observer.
Apologies:- None
Treasurer’s Report;-
Inwards:- $740.51
Outward:-$1,184.42
Bank Balance:- $1,217.73
Everyone present received a printed copy of the Treasurer’s Report.
Mov. Ross Craven, Sec Ann Pipe, That the Report be ratified as correct. Carried.
As Ross is retiring from active ministry at Holy Cross Anglican Church, Grenfell in mid-January, 2021 this is Ross’ last Treasurer’s Report. We wish him well in retirement.
General Business;-
- Movie Nights – these are to begin on Saturday 13th February, with only 20 Adults allowed to attend to watch the Movie due to COVID-19 restrictions.
- Christmas Raffle:- Tickets are distributed at Louisa’s Locker; Library, Grenfell Meat Barn; Katie’s Hair Salon; The Tin Cupboard; Grenfell Furniture and Jan Parlett’s.
- The Raffle will be drawn on Friday 4th December at the Library at 4.00p.m. and live streamed during the Christmas Card Making Session.
- Suggestions for 2021 Fundraising. –
- Mid-Year Raffle
- Garage Sale
- Social Event with Fundraising Idea – COVID-19 wise.
- Central West Agency is closing at the Shire Office and moving to the Grenfell Post Office in the near future.
- Need to recruit new members for FOGL.
The meeting closed at 7.35pm.
Next meeting is to be held at the Library on Tuesday, 23rd February, 2021, at 7.00p.m.
Tuesday 18th August 2020
Due to not being able to hold meetings for FOGL due to COVID-19 I was asking Erica today is there anything that FOGL could currently assist her with financially.
Hi Everyone
Erica is currently in the process of collecting DVDs at JB HI FI to put together box sets of 3 DVDS for binge sessions that can be borrowed for 2 weeks at a time for members to watch. Classics, Alfred Hitchcock, Australian, Robin Williams, John Candy and Woody Allen, etc.
Erica has also ordered new DVD containers to hold them. Would the committee be happy to assist with money to help purchase the DVDS to make up the box sets? Ross could you please let us know the balance of our account which will also help deciding an amount we as a committee can afford.
Please see attached a copy of the list of DVDS erica has put together as possibilities and feel free to let us know of any you may also think appropriate to go into a box set.
As we are unable to currently hold meetings, this appeared to be a way we could make a decision regarding this.
Please do not hesitate to contact me in regards to this.
Kind Regards
Jasmine Pipe
President
Binge DVD sets FOGL as per the above date had $2,215.19 in our bank account. Members decided to Donate$1000 to our Librarian towards the purchase of DVDs that can be group in sets of three for Library members to borrow and watch.
Christmas Raffle A Christmas raffle will be held to assist in raising funds for FOGL this year as we are unable to hold street stalls or have movie nights.
Tickets are $2 each or three for $5 with the following
1st Prize $200 voucher Grenfell IGA
2nd Prize $200 Voucher Grenfell Meat Barn
3rd Prize $100 voucher for any business within the Weddin Shire
The raffle will be drawn on December 4th via live stream.
FOGL Morning Tea The Librarian held a morning tea on the 19th of October to celebrate 20 Years of FOGL and thanked all past and present members for there assistance in particular Geoff Earl who is currently the longest standing member in FOGL.
Tuesday, 25th February, 2020.
Welcome:- President Jasmine Pipe especially welcomed everyone present to the first meeting for 2020.
Present:- Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Ann Pipe, Marie Cotter and Erica Kearnes (Librarian) as observer.
Apologies:- Heather Buckley
Minutes of Previous Meeting;- Moved Geoff Earl, Sec. Jasmine Pipe, That the Minutes were correct as printed.
Business Arising from Minutes:-
- Meeting Venue, Day and Time- Moved Naomi Steinhardt, Sec. Marie Cotter, That we hold the March meeting on Tuesday, 24th March, 2020 at the home of Jasmine Pipe’s home. Carried.
Correspondence:-
Inward:-
- Weddin Shire Council Street Stall Dates – Next Street Stall – Friday, 6th March, 2020.
- Bank Statements
- IGA Statements
Outward:-
- Letter to Weddin Shire Council – re Street Stall Dates
- Cheque sent for Roadshow Movie Licence.
Treasurer’s Report
Inward: $1,123.39
Outward: $516.84
Bank Balance:$1,661.64
Mov. Ross Craven, Sec. Naomi Steinhardt, That the Report be ratified as correct. Carried.
General Business;-
- Street Stall Roster;- 9 – 11am – Naomi Steinhardt and Marie Cotter
11am – 1 pm. Jasmine and Ann Pipe
1-3p.m. Ross Craven and Geoff Earl
3 Tables from the IGA are to be used for the Stall
Raffle – Open Order for $100 to be spent in Grenfell.
- Second Hand Book Sale at Henry Lawson Festival in June.
Moved Geoff Earl, Sec. Jasmine Pipe, That we hold a Second Hand Book Stall at the Library on Saturday 6th June, from 10am. Till 4pm. Carried.
- March Movie Reminder on Saturday, 14th March. No more movies till Saturday, 2nd May.
Meeting closed at 7.25pm. Next meeting 24th March, 2020 6.45pm for 7p.m. start at the home of Jasmine Pipe.
Tuesday, 22nd October 2019
Welcome: President, Jasmine Pipe welcomed everyone present and opened the meeting at 7.02pm
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Ann Pipe and Erica Kearnes [Librarian] as an observer.
Apologies: Ray Smith and Marie Cotter Mov. Ross Craven, Sec Jasmine Pipe.
Minutes of the previous meeting.
The minutes of the previous meeting were read and adopted with the following Amendment:
That the Open Order for the Street Stall be $100 instead of $150 as previously approved.
Moved: Geoff Earl Seconded- Ross Craven. Passed.
Matters arising from previous minutes: Nil
Correspondence:
Inward: – IGA Account
Bank Statement
Outward: – Nil
Treasurer’s Report: –
Inward: $0.86 Bank Interest
Outward: $38.00
Bank Balance: – $1055.09
Members were given a copy of the Treasurer’s report for their own reference.
Moved: Ross Craven Seconded: – Geoff Earl that the Report be ratified as correct. Passed
General Business
- Street Stall Appraisal: – It was suggested that an extra card table be used for the Street Stall for Books and Brochures. It was found that the Books were too low for people too look through.
- Street Stall Raffle Winner: – Geoff Earl.
- Street Stall Amount Raised was: – $539.20.
- End of Year Luncheon. It was decided that we have our End of Year Luncheon at The Albion Hotel on Monday 2nd December, at 12 Noon.
That in lieu pf a $10 gift we each donate $10 to the local charity CEF. Mov. Ross Craven, Sec. Jasmine Pipe. Passed.
- Street Stall Dates for 2020. This was discussed and it was decided that Friday 6th March and Friday 9th October were the most suitable.
- Roadshow Movie Licence: – The Renewal for this licence is due in December at the cost of $275. Mov. Jasmine Pipe, Sec. Ross Craven That this be renewed. Passed.
December Movies are: – Saturday, 7th December – “Palm Beach”
Saturday, 14th December- “Downton Abbey”
Friday 20th December – Christmas Movie (afternoon)
A suggestion was made that we change our meeting time from nighttime to daytime meetings. All members were asked to think about day, venue and time to be discussed our February 2020 meeting.
The meeting closed at 7.34p.m. Next meeting is Tuesday, 25th February 2020 at 6.45p.m. for 7.00p.m. start.
Tuesday, 27th August 2019
Welcome: President, Jasmine Pipe opened the meeting at 7.02pm
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Ray Smith, Ann Pipe and Erica Kearnes [Librarian] as an observer.
Apologies: Heather Buckley and Marie Cotter
Minutes of the previous meeting.
That the minutes having been circulated be confirmed as a true and correct record of the previous meeting.
Moved: Ross Craven Seconded: Geoff Earl
Matters arising from previous minutes.
- Catering for the Men’s Shed Morning Tea went well with plenty of morning tea for the 36 men who turned up from various towns on a very cold and snowy morning. $50 was donated by the Men’s Shed.
- Library Book Sale was discussed. It was decided to hold it in the CWA rooms, for a week in the next School Holidays if possible, Tuesday to Saturday, from 10a.m to 4p.m. Jasmine to ring Lyn McCullough to check on availability and rent required.
Correspondence: – Nil
Treasurer’s Report: –
Inward: $0.78 Bank Interest
Outward: Nil
Bank Balance: – $831.58
Members were given a copy of the Treasurer’s report for their own reference.
Moved: Ross Craven Seconded: – Geoff Earl
General Business
- Street Stall on 18th October. Raffle – Open Order – decision to be made at September meeting as to the amount of Open Order.
- Movie: – “Rocket Man” on Saturday 21st September 7.45pm set up for 8.00pm start.
‘President Jasmine Pipe closed the meeting at 7.26 and thanked members for attending.
The date for the next meeting Tuesday 24th September 2019 at 7pm
Tuesday, 23rd July 2019
Welcome: President, Jasmine Pipe opened the meeting after the AGM and welcomed everyone present.
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Heather Buckley, Ray Smith, Ann Pipe and Erica Kearnes [Librarian] as an observer.
Apologies: Marie Cotter
Minutes of the previous meeting.
That the minutes having been circulated be confirmed as a true and correct record of the previous meeting.
Moved: Ross Seconded: Naomi
Matters arising from previous minutes.
- Catering for the Men’s Shed Morning Tea at The Hub on Saturday 10th August, 2019 at 10.00a.am. Setting up at The Hub to be done Friday 9th at 4.30p.m.
Correspondence:
–
Inward:- Bank Statement
Outward:- Nil
Moved Ross Craven, Sec. Jasmine Pipe That the Correspondence be received.
Treasurer’s Report:-
Inward: $1.28 Interest
Outward: $73.13 Unpresented Cheque
Bank Balance: $830.80
Members were given a copy of the Treasurer’s report for their own reference.
Moved: Ross Seconded: Naomi
General Business
- Movies. There will be a family movie, “Dumbo’ on Saturday, 10th August, 2019 at 4.00pm. with 3.45p.m. set up.
- Library Subsidy of $69,000 was discussed. Erica proposes to use this subsidy to replace the Front Desk to meet required standards and updating of Family and Local History.
- A week long Book Sale was discussed with suggestions for a venue being:- former CWA Hall and Court House (Venues to be investigated at a later date).
- It was suggested that a Sympathy Card be sent from FOGL to Terry and Deidre Carroll on the passing of Terry’s sister, Del Moriarty of Cowra. Geoff Earle offered to send a card on our behalf.
President Jasmine Pipe closed the meeting at 7.44pm and thanked members for attending.
The date for the next meeting Tuesday 27th August, 2019 at 7pm
AGM Minutes
Tuesday 23rd July 2019
Present: Jasmine Pipe, Geoff Earle, Ross Craven, Naomi Steinhardt, Heather Buckley, Ann Pipe, Ray Smith and Erica Kearnes [Librarian as Chair of the meeting]
Welcome: Erica Kearnes welcomed everyone to the AGM.
Apologies: Marie Cotter
July monthly meeting to follow the AGM
Confirm chair of the AGM
Erica Kearnes was confirmed as the Chair of the AGM
Moved: Ross Seconded: Naomi
Minutes of the Previous AGM
That the minutes AGM having been circulated to be confirm as a true and correct record of the previous AGM.
Moved: Jasmine Seconded: Ross
Presentation of President Report
Welcome to my 1st President’s report for FOGL when I started thinking about what we as a committee have been involved with in the last financial year I am very proud as I hope all members are, of what we have accomplished.
In the 2018/19 financial year we currently have 7 financial members.
- In September 2018 we officially launched a FOGL face book page to keep people up to date with events. Currently 27 people have liked the page with 3 new likes in this past week. Although this is a relatively small number it shows that people are interested
- We began showing movies in October of 2018 and it has been our aim to show movies once a month on a Saturday night extra movies have been shown in school holidays and where possible there has been movies shown on Tuesday mornings, when times are available. The Tuesday movies have been attended by MPS residents as well as other community members. In December FOGL purchased the rights to show Roadshow movies which has seen us be able to show many newer movies to the community including Ladies in Black and Bohemian Rhapsody. The movies are free to watch. The FOGL run a candy bar and there is a Donation jar available if people WISH to donate. A big thank you to the Grenfell men’s shed for assisting us with the production of our Candy Bar trolley.
- Movie attendance for 2018/19 financial year has been 255 people
- FOGL has assisted with the purchase of board books that are added to newborn baby information packs and sent to community health to be handed out to new mothers. In the last year Erica has provided approx. 40 packs in two lots of 20.
- On the 3rd of December 2018 Erica held a “by invitation only” and official opening of the new library refurbishments which FOGL assisted in the supply of morning tea. On the same morning FOGL presented the Country Education Foundation with a cheque for $70 to help assist students finishing school to go on to tertiary studies.
- 2 street stalls were held to raise funds for FOGL in October 2018 and March 2019. Thank you to all who assisted with these stalls
- In June we held a Biggest Morning Tea and our guest speaker was Michelle Rohan who gave a great talk on how the local Can Assist committee although small in number can be of great assistance to those who may be in need
- We also assisted the Librarian with purchasing local Newspapers on microfilm from Jan-Dec 93 and Jan June 94 with FOGL funds.
UPCOMING EVENTS
FOGL will be catering for a men shed morning tea on the 10th of August for approx. 40-50 people
A family movie Dumbo will be held in the cinema on the afternoon of the 10th of August.
In Closing I would like to thank the FOGL members who have assisted in anyway in the past 12 months. It has been greatly appreciated. Special thanks also must go to Anne Gault and Marie Cotter who have helped us with catering when required.
If anyone would like to become a member of FOGL or are willing to give assistance with functions or the regular movies or street stalls Please contact myself on 0400499723 or alternatively leave your contact details with the Librarian and I will contact you personally.
Thank you for a great effort and a great year may we continue to grow in number in the year ahead.
Moved: Jasmine Seconded: Geoff
Presentation of Treasurer Report
Summary of the banking activity from 1st July 2017 until 25th June 2018.
Income
Subscriptions $30.00
Sundries $30.00
Donations $374.35
Book Sales $0
Functions $1,142.90
Interest % $13.29
Total credits $1590.54
Expenditure
Catering $335.39
Equipment $120.00
Donations $70.00
Subscriptions $275.00
Sundries $1,061.10
Total debits $1,861.49
Carried forward 1st July 2018 $1,101.75
Credits $1590.54
Debits – $1861.49
Balance as at 25th June 2019 $830.80
Ledger has been balanced with bank account online.
Created by Ross Craven, Treasurer
Moved: Ross Craven Seconded: Naomi
Declare all Positions vacated and election of 2019-2020 Executive
President Jasmine Pipe [Jasmine accepted position]
Nominated by Geoff Seconded: Ross
Vice President Geoff Earle [Geoff accepted position]
Nominated by Jasmine Seconded: Ross
Secretary Naomi Steinhardt [Naomi accepted position]
Nominated by Naomi Seconded: Geoff
Treasurer Ross Craven [Ross accepted position]
Nominated by Jasmine Seconded by Geoff
Publicity Officer Ray Smith [Ray accepted position]
Nominated by Ross Seconded by Geoff
Committee
All members will be on the committee
Vote of thanks to outgoing Executive
Erica Kearnes gave thanks to the outgoing Executive and welcomed the New Executive for 2019-2020
Determination of Annual Fee
It was agreed that the Annual fee be set at $10.00 per member
Moved: Ann Seconded: Naomi
As there was no other business meeting closed at 7.18pm
The date for the next AGM Tuesday 23rd June 2020
Wednesday 26th June 2019
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Geoff Earl, Heather Buckley and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine opened the meeting at 2.01pm
Apologies: Ann Pipe
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting.
Moved: Ross Seconded: Geoff
Matters arising from previous minutes.
1. Microfilms have arrived
Correspondence
Inward: IGA statement
Outward: Microfilm cheque
Moved: Geoff Seconded: Naomi
Treasurer’s Report
Inward: $83.64
Outward: $896.29
Bank Balance: $904.65
Members were given a copy of the Treasurers report for their own reference.
Moved: Ross Seconded: Naomi
General Business
- Saturday 10 August Catering for the Grenfell Mens Shed at the Hub 9-10am approx. 40-50 people. Ann scones, Naomi jam biscuits/slice, Heather slice and Geoff Tea/coffee/sugar/milk/juice, plates & cups. Setup Fri 9 Aug at 4.30pm
Any other Business
AGM will be held in July.
President Jasmine Pipe closed the meeting at 7.18pm and thanked members for attending.
The date for the next meeting Tuesday 23 July 2019 at 7pm
Tuesday 28th May 2019
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Ann Pipe, Geoff Earl, Heather Buckley and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine opened the meeting at 6.57pm
Apologies: Nil
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting.
Moved: Geoff Seconded: Ross
Matters arising from previous minutes.
1. Biggest Morning Tea raised $150
Correspondence
Inward: IGA statement and new cheque book
Outward: Nil
Treasurer’s Report
Inward: $86.29
Outward: $81.19
Bank Balance: $1,636.11
Members were given a copy of the Treasurers report for their own reference.
Moved: Ross Seconded: Jasmine
General Business
- Saturday 10 August Catering for the Grenfell Mens Shed at the Hub 9-10am approx. 40-50 people
- Microfilms – Motion to purchase the next 3 years 1993,1994 & 1995 $696. Moved Ross Seconded: Naomi. Motion Passed
Any other Business
Nil
President Jasmine Pipe closed the meeting at 7.19pm and thanked members for attending.
The date for the next meeting Wednesday 26th June at 2pm.
Tuesday 23rd April 2019
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Ann Pipe, Geoff Earl and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine opened the meeting at 7pm
Apologies: Heather Buckley
Moved: Ross Seconded: Naomi
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting.
Corrections to be made:
- Typo Matters arising from previous minutes changed to Matters arising from previous minutes.
- Correct wording from Movies – Roadshow [as per
September minutes]
- It was decided in December 2018 by Erica Kearnes, Jasmine Pipe and Ross Craven that FOGL will pay the subscription fee of $250.00. The subscription is on a calendar year basis.
To Movies – Roadshow [as per September minutes]
Moved: Ross Seconded: Naomi
Matters arising from previous minutes.
1. Nil
Correspondence
Inward: Bank statement and IGA statement
Outward: Nil
Treasurer’s Report
Inward: $1.28
Outward: $0
Bank Balance: $1,631.01
Members were given a copy of the Treasurers report for their own reference.
Moved: Ross Seconded: Jasmine
General Business
- Biggest Morning Tea
Thursday 23 May at 10.30am
Jasmine has locked in Michelle Rohan as speaker
Erica to talk to Anne Gault re: scones
Any other Business
Erica has asked for any suggestions on how to spend the money that is raised at the next meeting.
President Jasmine Pipe closed the meeting at 7.14pm and thanked members for attending.
The date for the next meeting Tuesday 28th May 2019.
TUESDAY FEBRUARY 26TH, 2019
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Patricia Smith, Heather Buckley, Jan Diprose and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine Pipe welcomed members to the first meeting of 2019.
Apologies: Ray Smith and Anne Pipe. It was noted that Geoff Earle was absented but no apology given
Moved: Jasmine Pipe Seconded: Ross Craven
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting
Naomi Steinhardt and Ross Craven noted that there were a few mistakes in the October 2019 minutes. Ross Craven moved an amendment to state that it should have been “4th Tuesday of the month not the 3rd Tuesday and a “d” was put on the end of place.
Moved: Jasmine Pipe Seconded: Jasmine Pipe
Matters arising from previous minutes.
1. Movies – Roadshow [as per September minutes]
After previous discussion and agreement by FOGLthe subscription fee of $275.00 was paid due to the contract working on a calendar year basis.
2. November Coffee Morning [as per September minutes]
A discussion took place regarding the coffee mornings. The coffee mornings will be held four times per year and to coincide with events in the Library. The next coffee morning will be Thursday 23rd May 2019. The theme is Biggest Morning Tea. Jasmine Pipe will investigate a Speaker for the morning. FOGL members will cater.
Correspondence
Inward: Weddin Shire Council – Street Stall dates
Patricia Smith – Resignation letter as Secretary
Outward: Weddin Shire Council – Requesting dates on the Street Stall calendar
Friday March 8th, 2019 and Friday 18th October 2019
Moved: Naomi Steinhardt Seconded: Ross Craven
Treasurer’s Report
Inward: $253.00
Outward: $657.00 – unpresented cheques $99.95
Bank Balance: $831.24 as per 31st January 2019 statement
Members were given a copy of the Treasurers report for their own reference.
Moved: Ross Craven Seconded: Jasmine Pipe
General Business
- Street Stall -Friday March 8th, 2019
Stall will operate from 9am until 3pm
Set up time– 8.30am Naomi Steinhardt and Patricia Smith
Roster – Naomi Steinhardt and Patricia Smith [ 9am – 11am]
Jasmine Pipe and Heather Buckley [11am – 1pm]
Ross Craven and Ray Smith [1pm – 3pm]
Raffle – Prize $100.00 Open Order at your choice of Business Grenfell
Erica Kearnes will organize a Book for Bubs pack as a display.
- Election of Secretary
As a temporary has to be appointed, Ross Craven nominated Erica Kearnes as Secretary until the AGM in July 20019 and Jasmine Pipe seconded the nomination.
Members thanked out going secretary Patricia Smith.
Any other Business
Naomi Steinhardt stated that an apology be recorded for the March meeting for her.
President Jasmine Pipe closed the meeting at 7.55pm and thanked members for attending.
The date for the next meeting Tuesday 26th March 2019
TUESDAY OCTOBER 23RD, 2018
Present: Jasmine Pipe, Ross Craven, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine Pipe welcomed members to the October meeting [open 7.03PM]
Apologies: Ray Smith
Moved: Jasmine Pipe Seconded: Ross Craven
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting
Moved: Ross Craven Seconded: Naomi Steinhardt
Matters arising from previous minutes.
1. Movies – Roadshow [as per September minutes]
It was decided to defer the decision until the February meeting in 2019. More discussion will take placed at the meeting as numbers viewing the movies is low.
Moved: Jasmine Pipe Seconded: Ross Craven
2. November Coffee Morning [as per September minutes]
The tentative date of the 6th November clashed with the movie scheduled for this date. Melbourne Cup luncheons and other related activities were also scheduled for that day. The next coffee morning will be decided at February meeting in 2019.
Moved: Jasmine Pipe Seconded: Naomi Steinhardt
3. Senior’s Morning Tea 2019
President Jasmine Pipe and Librarian Erica Kearnes declared that their decision was to postpone the FOGL Senior’s Morning Tea for 2019, and conduct them on a bi – annual basis, due to cost of running this event. No vote taken.
Correspondence
Inward: Nil
Outward: Men’s shed thank you and donation of $120
Moved: Naomi Steinhardt Seconded: Patricia Smith
Treasurer’s Report
Inward: $31.00 plus $1.00 interest
Total $32.00
Outward: Nil
Bank Balance: $1135.81 as per 30th September statement
Members were given a copy of the Treasurers report for their own reference.
Moved: Ross Craven Seconded: Jasmine Pipe
General Business
- Annual Christmas Party
The Christmas Luncheon will be held on Monday 19th November at “Unwind”
at 12 noon. This will be open to member’s partners, the meal at our own cost. Naomi Steinhardt suggested a $10.00 donation per member to be given to a charity, to be decided at the luncheon. The donation to be made instead of Secret Santa.
Moved: Jasmine Pipe Seconded: Patricia Smith
2. Street stall dates for 2019
The dates agreed by members are:
Friday, March 8th or Friday March 22nd
And
Friday October 18th or Friday October 25th
Letter to Weddin Shire Council requesting our dates for Street Stall calendar 2019 to be sent late October.
Moved: Jasmine Pipe Seconded: Naomi Steinhardt
Before the meeting closedErica Kearnes [Librarian] thanked members for their valuable time and assistance during 2018.
Any other business
As there was no further business President Jasmine Pipe closed the meeting and thanked everyone who attended.
Meeting closed 7.23pm.
The date of the next meeting will be Tuesday February 26th due to there only being three Tuesdays in February, 2019 at 7pm
TUESDAY SEPTEMBER 25TH, 2018
Present: Geoff Earle, Jasmine Pipe, Ross Craven, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine Pipe welcome members to the August meeting [open 7.07PM]
Apologies: Ray Smith
Moved: Jasmine Pipe Seconded: Ross Craven
Secretary Patricia Smith thanked Naomi Steinhardt for collecting the Posters and Flyers after the Coffee morning. Patricia also thanked Jasmine Pipe and Erica Kearnes for doing the September Agenda.
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting
Moved: Patricia Smith Seconded: Ross Craven
Naomi Steinhardt moved an amendment that there were a few mistakes in the August minutes [spelling]
A motion by Ross Craven that the amendment to be noted.
Moved: Patricia Smith Seconded: Naomi Steinhardt
Matters arising from previous minutes.
1. Subscriptions for FOGL
A discussion by members took place regarding the yearly subscription fee. In 2017 the subscription was raised to $5.00, in previous years it was only $2.00. Members agreed that the subscription fee stay as $5.00. Members voted on the motion and it was passed.
Moved: Jasmine Pipe Seconded: Naomi Steinhardt
Correspondence
Inward: Jan Parlett – Thank you card [invite to FOGL coffee morning. Jan also sent her apology for not attending.
The Ray family – Thank you for the Newborn pack
Outward: Nil
Moved: Jasmine Pipe Seconded: Geoff Earle
Treasurer’s Report
Inward: $43.00
Outward: $42.00
Bank Balance: $1101.75 as per 1st July minutes
New Signatories were required for FOGL cheque book.
Jasmine Pipe – President [new signatory]
Ross Craven – Treasurer [new signatory]
Patricia Smith – Secretary
[existing signatory]
Erica Kearnes – Librarian
[existing signatory]
Any two signatories to sign the cheques.
A donation of $5.00 by person unknown.
Moved: Ross Craven Seconded: Geoff Earle
General Business
1. Members Details Updated
Members provided their updated details and gave them to Erica Kearnes [Librarian]
Moved: Patricia Smith Seconded: Jasmine Pipe
2. Movies
Erica Kearnes Librarian updated members about the Movies we could hire. Roadshow has a flat fee for Libraries [$250.00 per year and only one movie per month. Roadshow movies we will be able to charge a small admission. Further discussion at the October meeting regarding admission fee. We can subscribe to Roadshow along with the Grenfell Library on 50/50 basis. Members agreed and approved the motion.
Moved: Patricia Smith Seconded: Ross Craven
3. Tea Trolley
The trolley was kindly made by the Grenfell Men’s Shed. A motion by Patricia Smith that FOGL give a donation to the Men’s Shed. Members agreed that FOGL donate $120.00 along with a Letter of appreciation.
Moved: Patricia Smith Seconded: Jasmine Pipe
4. November Coffee Morning
A tentative date was put forward for the next Coffee morning., Tuesday 6th November 2018. More discussion and a decision will be made at the October Meeting.
5. Erica Kearnes [Librarian] informed members that at the August Council meeting that FOGL Insurance coverage was approved by Council.
Any other business
As there was no further business President Jasmine Pipe closed the meeting and thanked everyone who attended. Meeting closed 7.45pm.
The date of next meeting Tuesday October 23rd, 2018 at 7pm
TUESDAY AUGUST 28TH, 2018
Present: Geoff Earle, Jasmine Pipe, Ross Craven, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine Pipe welcome members to the August meeting [open 7.06pm]
Apologies: Ray Smith
Moved: Patricia Smith Seconded: Jasmine Pipe
Minutes of the previous meeting.
That the minutes having been circulated to be confirmed as a true and correct record of the previous meeting
Moved: Ross Craven Seconded: Patricia Smith
Geoff Earle noted that there was an omission in the July minutes that should have been noted that enquires into appointing of an Auditor.
A motion by Ross Craven that the amendment to be noted.
Moved: Geoff Earle Seconded: Naomi Steinhardt
Matters arising from previous minutes.
1. Election of Treasurer
Ross Craven accepted appointment
Nominated by: Jasmine Pipe Seconded: Geoff Earle
Election of Marketing / Publicity Officer
Jasmine Pipe and Patricia Smith accepted joint appointment
Nominated by: Ross Craven Seconded: Naomi Steinhardt
Auditor
Geoff Earle reported that as we are a small non – profit group, we do not require an Auditor
2. Coffee morning defer to General business
Correspondence
Inward: Ms. Steph Cooke MP – reply to letter sent dated 25/6/18
Outward: Invitations to FOGL coffee morning
Mayor and Councilors
General Manager – Glenn Carroll
Director of Corporate Services – Lachlan Gibson
[Total 11 letters]
Announcement to Deidre Carroll re 2LF [Meeting dates and Coffee morning]
Moved: Patricia Smith Seconded: Ross craven
Treasurer’s Report
Inward: $ Nil
Outward: $ Nil
Bank Balance: $1101.75 as per July minutes
Moved: Jasmine Pipe Seconded: Geoff Earle
General Business
1. Coffee Morning
Posters and flyers placed in various locations in town
Cooking provided by – Anne Gault, Anne Pipe and Naomi Steinhardt
Erica Kearnes will have table set up and have urn ready.
Milk and juice will be purchase on the day
Debrief at the September meeting.
Moved: Patricia Smith Seconded: Ross Craven
2. Update members’ details re contact and email address
Members to provide their details to Erica Kearnes and a printout will be made available to members.
Moved: Geoff Earle Seconded: Naomi Steinhardt
3. Minutes and Agendas
These will be emailed to members, if no email address a hard copy will be available. This process will begin for the October meeting.
Moved: Patricia Smith Seconded: Jasmine Pipe
4. Another Fund-raising idea
Jasmine Pipe outlined her idea of a 100 club. There will be a 1st 2nd and 3rd prize. Entry price $2.00 per number, this could be done at a street stall.
Jasmine Pipe raised another matter regarding Raffle tickets. Contact details on tickets sold, this includes full name and phone number.
Discussions took place about further fund-raising ideas and raffle prizes. Some of ideas were – Sothern Cross Cinema passes
-Grenfell Pool passes
– Dinner voucher
Moved: Ross Craven Seconded: Jasmine Pipe
Any other business
1. Movies
Erica Kearnes and Jasmine Pipe make a motion that FOGL along with Librarian Erica Kearnes; we could hire movies from the National Film Sound Archive [NFSA]. Hiring a movie will cost about $22.00; we will not be able to charge an admission due to their policy although we could have a donation box. Erica Kearnes will make enquiries to Lachlan Gibson [Director of Corporate Services] regarding the hire of the Cinema in the Hub. The movies could be targeted to certain groups in the community. Residents of MPS [Tuesday morning 10am – 12pm], Children’s’ movies and family nights. Simple food could be on hand to cater to movie goers e.g. popcorn; morning tea. Members agreed that FOGL could share the cost of hiring the movies.
Moved: Ross Craven Seconded: Naomi Steinhardt
As there was no further business President Jasmine Pipe closed the meeting and thanked everyone who attended. Meeting closed 8.10pm
The date of next meeting Tuesday September 25th, 2018 at 7pm
JULY 24TH 2018
PRESENT: Jasmine Pipe, Geoff Earle, Ross Craven, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian] as an observer.
Welcome: Jasmine Pipe welcomed members to the July meeting.
Apologies: Ray Smith and Debbie Stanton
Moved: Patricia Smith Seconded: Ross Craven
Minutes of the previous meeting
That the minutes have been circulated to be confirmed as a true and correct record of the previous meeting.
Moved: Patricia Smith Seconded: Ross Craven
Matters arising from previous meeting
1. Fund raising ideas defer general business
Correspondence
Inward: Credit Union Statement
Outward: Nil
Moved: Patricia Smith Seconded: Ross Craven
Treasurer’s Report
Patricia Smith gave a report in the absent of a Treasurer. The report as per Credit Union Statement.
Effective Transaction Transaction debit credit Balance
Date Date Details
——————————————————————————————————–
31 Dec ‘17 opening balance $752.76
31 Jan ‘ Interest credit $0.70 $753.46
28 Feb Interest credit $0.64 $754.10
16 Mar Cash deposit $38.00 $792.10
16 Mar Cash deposit $604.10 $1396.2
31 Mar Interest credit $1.01 $1397.21
11 Apr 12 Apr Personal cheque
489573 $64.80 $1332.41
30 Apr Interest credit $1.22 $1333.63
23 May 24 May Personal cheque
489575 $179.09 $1154.54
31 May Interest credit $1.20 $1155.74
15 Jun 18 Jun Personal cheque
489574 $70.00 $1085.74
25 Jun Cash deposit $15..00 $1100.74
30 Jun Interest credit $1.01 $1101.75
30 Jun Closing Balance $1101.75
Moved: Patricia Smith Seconded: Geoff Earle
General Business
1. Fund raising ideas
Motion by Geoff Earle that we hold two street stalls in 2019, and Erica Kearnes suggest the months of March and October. Letter to be sent to Council later in the year with our preferred dates.
Moved: Naomi Steinhardt Seconded: Patricia Smith
Motion by Jasmine Pipe that we hold bi-monthly coffee mornings. Talks about the Library and state budget cuts to NSW Libraries. The first coffee morning will be Wednesday 12 September 2018 at 10.30am A gold coin donation..
Moved: Jasmine Pipe Seconded: Ross Craven
2. Discussions took place regarding promoting FOGL to our local community. Our Marketing / Publicity Officer will take this on, promoting FOGL and our activites to the Community e.g. FOGL page in the Grenfell Record and Face book. Another aspect will be to ask Deirdre Carroll who has a segment on 2LF every Wednesday morning mention meetings dates and events that FOGL host.
As there was no other business President Jasmine Pipe closed the meeting and thanked everyone who attended. Meeting closed 7.55pm.
The date of the next meeting [Tuesday 28th August 2018]
AGM MINUTES
TUESDAY 24TH JULY 2018
PRESENT: Jasmine Pipe, Geoff Earle, Ross Craven, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian as Chair of the meeting]
Welcome: Erica Kearnes welcomed everyone to the AGM.
Apologies: Ray Smith and Debbie Stanton
Moved: Jasmine Pipe Seconded: Ross Craven
July monthly meeting to follow the AGM
Confirm chair of the AGM
Erica Kearnes was confirmed as the Chair of the AGM
Moved: Geoff Earle Seconded: Patricia Smith
Minutes of the Previous AGM
That the minutes AGM having been circulated to be confirm as a true and correct record of the previous AGM.
Moved: Patricia Smith Seconded: Geoff Earle
Presentation of President Report
No report was available
Presentation of Treasurer Report
Debbie Stanton was unable to attend meeting; a report was handed to Erica Kearnes Librarian for the AGM.
Summary of the banking activity from 1st July 2017 until 25th June 2018.
Credits
Subscriptions $55.00
Donations $139.00
Book Sales $286.60
Proceeds raffles and street stall $696.45
Interest % $8.27
Payment for event $400.00
Total credits $1585.32
Debits
Catering cost $846.45
Gifts $100.00
Tables purchase $180.00
Donation for hall $70.00
Total debits $1196.45
Carried forward 1st July 2017 $711.87
Credits $1585.32
Debits – $1196.45
Balance as at 25th June 2018 $1100.74
Ledger has been balanced with bank account online.
Created by Debbie Stanton, Treasurer from February 2018
Moved: Ross Craven Seconded: Patricia Smith
Declare all Positions vacated and election of 2018-2019 Executive
President Jasmine Pipe [Jasmine accepted position]
Nominated by Patricia Smith Seconded: Geoff Earle
Vice President Geoff Earle [Geoff accepted position]
Nominated by Ross Craven Seconded: Patricia Smith
Secretary Patricia Smith [Patricia accepted position]
Nominated by Geoff Earle Seconded: Ross Craven
Treasurer
No nominations will be deferred to the August monthly meeting
Marketing / Publicity Officer
No nominations will be deferred to the August monthly meeting
Auditor
To be appointment at the August monthly meeting, enquires being made to whom to approach to be Auditor.
Committee
All members will be on the committee
Vote of thanks to outgoing Executive
Erica Kearnes gave thanks to the outgoing Executive and welcomed the New Executive for 2018-2019
Moved: Ross Craven Seconded: Geoff Earle
Determination of Annual Fee
It was agreed that the Annual fee be set at $5.00 per member
Moved: Ross Craven Seconded: Jasmine Pipe
As there was no other business meeting closed at 7.24pm
The date for the next AGM Tuesday 25th June 2019
JUNE 26th 2018
PRESENT: Ross Craven, Jasmine Pipe, Naomi Steinhardt, Patricia Smith and Erica Kearnes [Librarian] as an observer.
Welcome: Members were welcome to the meeting especially Naomi Steinhardt as a new member.
Apologies: Ray Smith, Anne Gault and Debbie Stanton
Moved: Jasmine Pipe Seconded: Ross Craven
Minutes of the previous meeting
That the minutes having been circulated to be confirmed as a true and accurate record of the previous minutes. Ross Craven noted that there were a few mistakes [spelling], Secretary Patricia Smith made changes and initialised them.
Moved: Ross Craven Seconded: Patricia Smith
Matters arising from previous meeting
1. AGM June Meeting
The AGM didn’t proceed due to lack of members attending. The AGM meeting will be held in the future, date to be decided by members.
Correspondence
Inward: Debbie Stanton – resigning as Treasurer and stating member only status
Outward: Marie Young – appreciation letter
Uniting Church Hall committee – donation [hall hire]
Ms Steph Cooke – stating our objection of Funding cuts to Libraries
GM Glenn Carroll Weddin Shire Council – FOGL sent letter to Ms Cooke re funding cuts to Libraries
Moved: Patricia Smith Seconded: Naomi Steinhardt
Treasurer’s Report
Debbie Stanton was unable to attend meeting, she gave the report to Erica KearnesLibrarian for the June’s meeting.
May 22 Balance carried forward $1333.63
May 24 IGA account – catering costs Senior’s Morning Tea – $179.00
May 30 Bank % $1.22
June 16 Donation to Uniting Church Hall – $7.00
June 25 Donation from Marie Young $15.00
Balance as at 25 June 2018 $1100.74
Ledger balanced with Bank account- online viewing – 25 June 2018
Moved: Patricia Smith Seconded: Jasmine Pipe
General Business
1. Books for Bubs
Erica Kearnes gave a talk on the background for Books for Bubs. The Books for Bubs consists of a book and pamphlets, which is handed out to new mothers and their babies by the Community Health Baby nurse. A motion by Patricia Smith that we purchase 20 books to have on stand by for when stocks runs low. Members were in agreement.
Moved: Patricia Smith Seconded: Ross Craven
2. Invest in new FOGL stamp
The original stamp has been misplaced. A motion by Ross Craven that a new stamp be purchased and kept at the Library. A self inking stamp will be the best option.
3. Father’s day Raffle
Members decided not to have a Father’s Day Raffle, a Christmas Food Hamper Raffle instead. More discussion on this at the October meeting.
Moved: Jasmine Pipe Seconded: Patricia Smith
4. Fund raising ideas
Patricia Smith handed out fund raising ideas. Research was done, what other Friends of Libraries groups were doing. This hand out was tabled and more discussion will take placed at the next meeting.
Moved: Patricia Smith Seconded: Naomi Steinhardt
As there was no other business meeting closed at 7.56pm
The date of the next meeting [Tuesday July 24th 2018]
MAY 22nd 2018
PRESENT: Patricia Smith, Debbie Stanton, Anne Gault and Ross Craven,
Apologies: Ray Smith
Moved Ross Craven Seconded Anne Gault
Patricia Smith welcomed members to the May meeting and informed the members that Marie Young resign from FOGL on May 3rd 2018
Minutes of the previous meeting
That minutes having been circulated to be confirmed as a true and accurate record of the previous meeting.
Moved Patricia Smith Seconded Ross Craven
Matters arising from previous meeting
Prior to discussing matters arising from the previous meeting Debbie Stanton informed the meeting that comments were made that the Seniors Morning Tea was not well advertised. The meeting noted the feed back.
1. Defer election of new President to AGM
Moved Debbie Stanton Seconded Anne Gault
2. Review draft copies
[checklist]
Motion by Debbie Stanton that the draft copies be accepted and may changed
In the future.
Moved Debbie Stanton Seconded Ross Craven
Correspondence
Inward IGA statement
Outward Nil
Letter of appreciation to Marie Young and Uniting Church Hall committee will be written on Monday May 28th 2018.
Moved Patricia Smith Seconded Anne Gault
Treasurer’s Report
Inward Nil
Outward IGA $179.09
Donation $70.00 [Uniting Church Hall Committee]
Bank balance $1332.41
Moved Debbie Stanton Seconded Patricia Smith
General Business
1 Election of new President be deferred until the AGM [June 26th 2018]
Moved Ross Craven Seconded Anne Gault
2 FOGL meetings moved to night.
A lot of interest by potential new members if the meetings were hold at night. These potential new members could have different and new ideas for raising funds that would benefit the Library.
Motion by Debbie Stanton that a trail basis for the period of up to twelve months. Evening meeting will be held on the fourth Tuesday of the month. [Next meeting June 26th 2018 at 7pm]
Moved Debbie Stanton Seconded Patricia Smith
3. AGM June Meeting
Advertise that the AGM meeting will be held on Tuesday June 26th 2018 at 7pm in the Library. It will be advertised one month prior to the meeting in the following form; Library Lines, Library Facebook page and Flyer on the Library glass door.
Moved Debbie Stanton Seconded Ross Craven
4. All positions will be vacant and elections held
Motion by Ross Craven that the Librarian Erica Kearnes be asked to chair the AGM for elections
Moved Ross Craven Seconded Patricia Smith
5. Arts Out West
On Sunday June 20th 2018 FOGL catered for The Arts Out West morning tea we only provided the food. The charge for their function was $5.00 per head, thirty attended and we made $150.00. Thank you to Anne Gault, Barbara O’Meally and Patricia Smith who provide the cooking on the day.
6. Anne Gault commented that the minutes an Agendas were professionally done and that were made available to members prior to the meeting. Members noted Anne’s comments and supported them.
7. The Secretary will be writing letters to Marie Young [appreciation letter] and to the Untied Church Hall Committee [donation hall hire]
As there was no further business the meeting closed at 2.27pm.
The date of next meeting [Tuesday June 26th 2018 7pm]
APRIL 24th 2018
PRESENT: Patricia Smith, Barbara O’Meally, Ross Craven, Debbie Stanton and Anne Gault
Apologies: Ray Smith
Moved: Barbara O’Meally and Seconded: Ross Craven
Secretary Patricia Smith welcomed members to the April meeting.
Minutes from the previous meeting,
That minutes having been circulated to be confirmed as a true and accurate record of the previous meeting.
Moved: Ross Craven and Seconded: Patricia Smith.
Matters arising from previous meeting
1 Debrief Seniors Morning Tea
Feedback from the Morning Tea that the hot water could have been hotter. The outside helpers were excellent along with members who helped on the day. Anne Gault comment that numbers were down on previous years. The event was well advertised. Motion by Anne Gault that a donation to the Uniting Church the same as in the previous year [2017].
Moved: Anne Gault and Seconded Ross Craven
2 Electronic viewing of account
Debbie Stanton will give more info in her treasurer’s report
3 Draft Checklists for future reference
Members read their copies and a few minor adjustments were made.
Adjustment to Functions / Events
Finalise day and time to setup the venue a day before the event or function. Organise who is to collect the key.
Adjustment to street Stall
Item 13 Be flexible regarding collection of prize [due to the winner’s circumstances]
Moved Debbie Stanton and Seconded Anne Gault
4 Mother’s Day Raffle
A motion by Debbie Stanton that the raffle not to be held this year.
Moved Debbie Stanton and Seconded Patricia Smith
Correspondence
Inward Credit Union Statement
Outward Nil
Moved Patricia Smith and Seconded Debbie Stanton
Treasurer’s Report
Debbie Stanton has set up online access to view the bank account. No transactions are allowed, that can be done at a later dated if members are in agreement.
Having access to the bank account allowed me to verify the ledger, there was a slight discrepancy between the ledger balance and the bank balance of $1.51
This was made up of a $2.00 addition error,0.05cent addition error and 0.44 cents interest for September 2017 being include twice, Adjustments were made in the ledger and the correct starting balance of $752.01 recorded.
December 2017 starting balance 752.01
December % 0.75 752.76
January 0.70 753.46
February % 0.64 754.10
Deposit as per last months report 642.10 1396.20
March % 1.01 1397.21
Payment Seniors Week [sausage rolls] 64.80 1332.41
Bank balance as at 16 April 2018 1332.41
Ledger and Bank account balance
I am still holding $15.00 in cash donated by Marie Young for Senior’s morning tea.
Moved Debbie Stanton and Seconded Ross Craven
General Business
1 Mother’s Day Raffle
As decided in previous business the raffle will not be held this year
2 Elaine Keys verbally resign from her position as President at the Senior’s Morning Tea.
Members accepted her resignation, and that Erica Kearnes the Librabian write a letter of appreciation to Elaine. A motion from Ross Craven that the election of new President at the May meeting.
Moved Ross Craven and Seconded Debbie Stanton
Patricia Smith closed meeting and thanked members for attending. Meeting closed at 2.40pm.
The next monthly meeting Tuesday May 22nd 2018 at 2pm.
MARCH 20TH 2018
Present: Geoff Earle, Debbie Stanton, Barbara O’Meally, Ross Craven, Elaine Keys and Patricia Smith
Apologies: Jasmine Pipe, Anne Gault, Ray Smith and Maree Young
Moved Elaine Keys and Seconded Geoff Earle
President Elaine Keys welcome all members to the March meeting’
Minutes from the previous meeting were read by Patricia Smith.
Moved Elaine Keys and Seconded Ross Craven
Matters arising from previous meeting
1 Suggestions from Debrief Street stall
Discussion took place about future street stalls. Everyone was pleased with the profit and smooth running of our first street stall. Geoff Earle commented that the tally sheet needs revamping and doesn’t work to well if the stall gets busy. Having a roster was an excellent idea. Barbara O’Meally said the price lists work well. A letter to Council in November 2018 to apply for a date for next year’s street stall.
Moved Geoff Earle and Seconded Patricia Smith
2 Senior’s Morning Tea review details
Setup Monday 26th March at 4pm Anne Gault, Geoff Earle and Patricia Smith
Catering Tea and coffee trolley to be set up and placed at back of Hall
Sandwiches
[bread x3 and fillings]
Cocktail frankfurts Geoff Earle
Biscuits and slices etc
Lucky door prizes x6 [value $10] raffle book
Helpers Beth Knight, Geoff Earle, Elaine Keys, Debbie Stanton and
Patricia Smith
Arrival time 8.30am function starts 10am
Entertainment GPS 10.15am
John Willems 10.30am
THLHS 11am
Moved Geoff Earle and Seconded Debbie Stanton
3 Checklist for future functions [Seniors Morning Tea; Street Stall]
A motion by Debbie Stanton that a checklist for future functions, executives and members. Patricia Smith will have a rough draft done by the next meeting. Members all agreed and approved the motion.
Moved Debbie Stanton and Seconded Patricia Smith
Correspondence
Inward Nil
Outward Letter of appreciation Agnes Besant
Ten thank you letters [businesses who had raffle books]
The Henry Lawson High school [Reminder Letter]
Moved Patricia Smith and Seconded Elaine Keys
Treasurer’s Report
Inward $482.10 Street stall
$50.00 Book sale [Erica]
$20.00 magnifying sheet [library]
$100.00 [pay IGA for Go Card]
Banked $642.10
Outward Nil
A motion by Debbie Stanton that she has authority to Electronic Viewing of Credit Union Account. Members agreed that it was a good idea as it would make Debbie’s work easier’
Moved Debbie Stanton and Seconded Ross Craven
General Business
1 Senior’s Morning Tea preparations as discussed in Previous minutes. A debrief at the April meeting
2 Rough draft of checklist [future functions / executives & members]. Discuss at April meeting,
3 The Henry Lawson Festival Float
After a short discussion it was decided that we won’t have a float at the Festival in June.
4 Mother’s day Raffle [May 13th 2018]
Raffle tickets on sale after Easter $1 per ticket. A donation of a gift [value $10],
Elaine Keys to donate gift box. Treasurer Debbie Stanton to organise $50 Go Card.
.Moved Geoff Earle and Seconded Patricia Smith
Elaine Keys closed meeting and thanked members for attending. Meeting closed at 2.41pm
Next monthly meeting Tuesday April 24th 2018 at 2pm.
February 27TH 2018
Present: Elaine Keys, Marie Young, Barbara O’Meally, Geoff Earle, Jasmine Pipe, Debbie Stanton, Anne Gault, Ross Craven, Patricia Smith
Apologies: Ray Smith
Moved Barbara O’Meally and Seconded Geoff Earle
President Elaine Keys welcome all members to the February meeting including two new members Debbie Stanton and Jasmine Pipe.
Minutes from the previous meeting were read by Patricia Smith.
Moved Barbara O’Meally and Seconded Geoff Earle
Sad news Agnes Besant has retired from the FOGL, we thanked Agnes for her time and support. A letter of appreciation to be sent.
Matters arising from previous minutes’
1/ Elected New Treasurer:
Elaine Keys nominatedDebbie Stanton for the position of Treasurer. Debbie was the only nominee and Debbie accepted.
Moved Elaine Keys and Seconded Geoff Earle
2/ New Signatories required
Elaine Keys – President
Debbie Stanton – Treasurer
Patricia Smith – Secretary
Erica Kearnes – Librarian
Any two signatories to sign Cheques.
Moved Geoff Earle and Seconded Anne Gault
3/ Amendments to Constitution
Anne Gault moved to delete the wording that a person has to be a resident of the Weddin Shire. Section 3 [Membership]; Paragraph c Member must be resident of Weddin Shire.
Moved Anne Gault and Seconded Geoff Earle
Members moved that the acceptance of the Constitution changes with the Amendment of the deletions of Section 3 Membership; Paragraph c Member must be resident of Weddin Shire.
Moved Geoff Earle and Seconded Barbara O’Meally
Members voted yes and the amendment was passed.
Anne Gault wanted it noted in the minutes of Jenny G’s contribution to FOGL be noted and appreciated.
4/ Street Stall
Raffle Grenfell Go Card $100.00 and a member of the public to draw Raffle at 2pm. Photo to be taken and published in the Record. Money to be in two separate containers. 1/ stall and raffle – 2/ library products.
Stall will start at 9am and ends at 2.30pm.
Debrief at the March meeting and letters to the businesses who allowed the raffle books in their stores.
5/ Seniors Morning Tea
Hall key Elaine Keys to pick up key, Anne Gault back up if key is not available.
Set up Monday March 26th at 4pm, members Geoff Earle, Anne Gault and Patricia Smith to do set up of hall.
Lucky doors prizes members to donate prize [unisex]. Catering to be finalised at the March meeting. Marie Young donated $15.00 for party pies and sausage rolls, and Geoff Earle will donate cocktail frankfurts.
Moved Geoff Earle and Seconded Erica Kearnes
6/ March Meeting
A change of date for the March meeting due to the fact that it fell on the same day as Senior’s Morning Tea. The new date for the meeting is March 20th.
Moved Geoff Earle and Seconded Elaine Keys
Correspondence
All correspondence will be tabled at each monthly meeting.
Inward – WSC date for Street Stall
– IGA Statement
– Credit Union Statement
– Jenny G letter dated 30/1/18 [Reply to letter Notice of Unsatisfactory Behaviour]
The Henry Lawson Festival re Float entry [late correspondence]
Outward – Senior’s Morning Tea [table letters members can read]
– Jenny G dated 22/1/18 [Notice of Unsatisfactory Behaviour]
– All members received a copy of Amendments to Constitution
Moved Geoff Earle and Seconded Marie Young
Treasurer Report
Inward – N/A
Outward – $80.06 IGA account.
Balance $752.76.
This report was done to the best of my knowledge.
Moved Patricia Smith and Seconded Barbara O’Meally
General Business
1 Elected New Treasurer -dealt with in Previous Business
2 Amendments to Constitution – dealt with in Previous Business
3 Street Stall – dealt with in Previous Business
4 March monthly meeting will be held on March 20th 2018
5 Agendas will be available on the same day as meeting
6 Apologies for the March meeting in advanced from Marie Young and Barbara O’Meally,
7 Discussion on A Float for Lawson Festival deferred until March meeting
As no further business, Elaine Keys closed meeting and thank members for attending.
Sorry I didn’t take note the time.
Next monthly meeting Tuesday March 20th 2018 at 2pm.
–